Processing GTL Amounts for Terminated Employees

Learn more about the process for adding Group Term Life (GTL) imputed amounts for terminated employees, including the reporting of Uncollected Social Security and Medicare amounts on the W2.

Notes

FICA = Social Security (SS) and Medicare (Med)

 

If you have employees who have been terminated, but still need to have their Group Term Life (GTL) wages applied, follow the steps below:

1. Submit a case in the Help Community and request the addition of two new pay codes and import codes as outlined below:

   • Uncollected SS (rule 66)

   • Uncollected Med (rule 97)

2. After the pay codes have been added go to Namely Payroll and create a Manual Pay Cycle.

3. Select Run Payroll and manually add any terminated employees with GTL amounts to the pay cycle.

4. Upload the lump sum GTL imputed amounts following the instructions in the article Global Additional Pay Imports.

5. Once you have selected Calculate and are in step 3, you will be able to view the employee FICA amounts for your terminated EEs.

   • This can be done by downloading the Payroll Register Report and finding the uncollected SS and MED amounts for each employee which will be used in your second Additional Pay upload. 

6. Upload the uncollected amounts using the Global Additional Pay Import.

7. Re-calculate your pay cycle and approve after review.  

Please note that the Namely system will collect employee and employer FICA amounts when a pay cycle is processed, however, the uncollected amounts will be recorded on employee W2's and will appear on the 941 as a credit.